Booking allocation for condo hotel rental programs

Every owner earns evenly. Every booking proves it.

EvenBook assigns each incoming reservation to the owner furthest behind for the year — automatically, defensibly, and without pooling a dollar. The spreadsheet retires; the owner complaints stop.

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Works alongside your PMS and OTA channels — not a replacement.

One ruleThe next booking goes to the owner furthest behind.
Zero poolingPer-unit ledgers keep every dollar tied to its unit.
Full audit trailEvery assignment and override logged with its reason.

The problem

Rental programs live and die on perceived fairness

When owners put their units in your rental program, they all ask the same question at year end: "did I get my fair share?" If the answer lives in a spreadsheet, someone always believes the front desk plays favorites — and owners who feel shorted pull out of the program.

Booking evenly across 118 units isn't a bookkeeping problem. It's a running optimization over every reservation, all season long, bent around owner stays, maintenance, and guest requests. No spreadsheet does that. EvenBook does exactly that.

Unit 118 · booked whenever it comes up$21,480
Unit 204 · same unit type, same year$14,910
The $6,570 gap nobody can explain — until the owner asks.
With EvenBook · worst gap in the poolunder 4%

How it works

Three steps between a reservation and an even year

Reservations keep flowing from your website and OTA channels exactly as they do today. EvenBook decides which unit each one lands in.

1

A booking arrives

From your booking engine, Expedia, Booking.com, or the front desk. OTAs sell a unit type, not a unit — EvenBook picks the unit.

2

The queue decides

The engine ranks comparable units by availability-adjusted revenue and recommends the owner furthest behind. Owner stays and maintenance are skipped — and logged.

3

The year converges

Booking by booking, every owner's revenue pulls toward the pool average. Your team watches the spread shrink on one dashboard.

Two sides, one source of truth

Your team runs it. Your owners trust it.

For your operations team

A booking inbox with one recommendation per reservation, a units-by-dates calendar, and monthly statements generated for every owner at once.

  • Override anytime — with a reason, on the record
  • Drift alerts before a gap becomes a complaint
  • Multi-property from day one

For every owner

A private portal on their phone: what their unit earned, where they stand against the pool, and every statement — without calling your office.

  • Live standing vs. pool average
  • Personal-use requests in two taps
  • Statements published monthly, automatically

Built for the rules

Fairness without pooling

US securities guidance has long made revenue pooling the third rail of condo hotel rental programs. EvenBook is built on the compliant pattern: every unit keeps its own ledger, every owner's income ties to their unit's actual rented nights, and fairness comes from rotation — not redistribution.

EvenBook is software, not legal advice — your program structure belongs with your counsel. We make whatever structure they bless enforceable and auditable.

Separate income & expense ledger per unit✓
Income tied to the unit's rented nights✓
Assignment & override audit trail✓
Owner statements, monthly, per unit✓
Revenue poolingnever

See your pool, booked evenly

Bring one property and a season of bookings. We'll show you the spread you're running today — and what it looks like on EvenBook.

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